Program builds shared ministry in
parishes
By KRIS
BERGGREN Special to the National Catholic
Reporter St. Paul, Minn.
Maybe the average parish never was the quiet place suggested by
Catholic nostalgia, but its clearly not so today. At most places, demands
for ministry outstrip existing resources. From running soup kitchens to
providing day care, so many burdens befall todays parish that quite a few
seem on the verge of being tapped out.
Where will the energy come from to meet all the new needs?
According to Minneapolis-based consultant Jean Morris Trumbauer,
if the answer were any closer, it would stand up and say hello. The solution to
a parishs struggles with ministry, she believes, is right there in the
parish.
Most Catholics, already part of a parish community, are willing to
take on greater levels of involvement and responsibility, Trumbauer contends.
Parish leadership just needs to understand how to elicit and nurture this
participation through shared ministry.
Few parishes understand the how-tos of
developing effective shared ministry programs, Trumbauer said.
Systems that can make it easier for volunteers to step forward and stay
committed and energized in their ministry are possible, she said, but
most parishes need help getting them up and running.
Providing that help is the goal of Trumbauers Parish
Volunteer Ministry Program. Developed under the aegis of the St. Paul and
Minneapolis archdiocese, where Trumbauer lives and works, the program has
enabled nearly 40 local parishes to contract with a consultant to analyze,
develop and implement individual plans for restructuring their volunteer
practices. Trumbauer has developed a comprehensive set of shared ministry
materials, and the program customizes and adapts them to local
circumstances.
Many experts believe that Trumbauers efforts in the Twin
Cities offer a model for other dioceses around the country, as the effort to
tap the human resources of parishes grows more pressing.
One who has seen the fruits of Trumbauers program is Holy
Names Sr. Louise Bond, executive director of the Chicago-based National
Association for Lay Ministry. Bond said, Once people are in touch with
their gifts, they need ongoing support and training, they need evaluation and
recognition. Jean touches on these so well in her materials. Its the most
unique program of its kind Ive seen. Parishes attuned to these goals and
working on them are so alive. Theres no stopping the energy of the
Spirit.
Volunteer management
The nearly universal need for shared ministry in parishes is
driven by a host of factors. These include the decreasing numbers of ordained
leaders, the increase in types of ministries offered to people within and
outside the parish, the busyness of parishioners lives, the lack of
parish resources to train and support volunteer ministers and, in some cases,
the parishioners lack of understanding that they are even called to or
capable of ministry.
The Parish Volunteer Ministry Program is a collaborative effort of
three archdiocesan entities: the Center for Ministry, the Office on Pastoral
Planning and Catholic Charities. The Twin Cities program is unique in its
integration of the theological basis for ministry -- based on gift discernment
and the baptismal call -- with practical, hands-on tools of volunteer
management.
These tools include the use of ministry position descriptions,
techniques for discovering gifts and for doing parish-wide and one-to-one
recruitment, record-keeping methods, ideas for giving recognition, for
evaluating effectiveness and job satisfaction, and risk management.
Trumbauers program covers these materials, but the trick is
how to apply them, in what combination and to what end, in an individual
parish. Thus, custom consultation forms the heart of the Parish Volunteer
Ministry Program.
Parishes contract for 60 hours of a consultants time over a
two-year period. There are four phases: assessment of current parish volunteer
ministry practices; training for leaders; development of a two- to three-year
plan for shared ministry; and implementation.
Leo Heimerl, parish administrator at St. Peters in Mendota
Heights, Minn., had a chance to test-drive the model. Upon attending a National
Association of Church Business Administrators conference on shared ministry led
by Trumbauer, he was convinced that what he had learned could work at St.
Peters. With the pastors support, he seized the chance to apply
shared ministry techniques to what he described as a high-profile
building project -- the replacement of the lighting in the main worship
space.
The project involved recruiting volunteers to work with a hired
architect to build and test prototypes of the new lighting system and the
wooden beams designed to hide the electrical conduit.
I used Jeans book and system to the letter,
Heimerl said. We laid out everything in detail. We wrote job descriptions
and designed it so volunteers couldnt do it wrong.
One Sunday he presented the project and its anticipated benefits
to the parish, had a sign-up sheet and got 25 volunteers -- more than
needed.
But, he said, the wonderful thing was that when he identified and
approached a couple of individuals from the group to take on a project
management role, They were willing to accept responsibility because they
had clear goals and expectations and a set time commitment. All I had to do was
supply the materials. They ran the whole thing.
Heimerl terms the project a raging success.
He reports with some amazement, Volunteers actually had
withdrawal symptoms when they couldnt meet any more!
Having seen shared ministry in action, the parish staff and parish
council agreed to seek a contract with the Parish Volunteer Ministry Program.
It took this kind of example to really bring home how great it is.
Jeans program is a blueprint, Heimerl said.
What works for bricks and mortar may not work in exactly the same way for
worship or finance. But in the long run its likely to benefit all areas
of the parish.
The 1,270-household parish recently hired a shared ministry
coordinator, is forming a seven-person shared ministry committee, and will ask
each ministry committee in the parish to develop a for mission statement and
position descriptions for each of the parishs estimated 60 ministry
opportunities.
Transformed parish
The Parish Volunteer Ministry Program tailors a customized
approach for each of the parishes it works with. It takes leaders step-by-step
through the process of soliciting, nurturing and empowering the laity. It also
guides parish staff members through the necessary letting go that
empowered lay leadership necessitates. The goal is not just another roster of
volunteers but an utterly transformed parish culture.
Fr. Patrick Brennan, pastor of a 3,500-household parish in the
greater Chicago area and noted author and speaker on parish ministry said,
Most diocesan-sponsored programs are formation and training. What
Ive heard is that some people go through this training, maybe for a year
or two years, and then go back to a parish that doesnt want them or
doesnt have the system in place to put them to work.
The difference with the Parish Volunteer Ministry Program, Brennan
said, is that its a systems change model.
Trumbauer said that many parishes and dioceses offer formation
programs to help people understand the theology of ministry. But the long-term
test of success, she said, is whether parishes are able to build structures to
allow lay people to live out that theology.
Fr. Bob Schwartz, pastor of St. John Neumann Parish, Eagan, Minn.,
said, You need systems that support peoples sense of what their
call is -- gifts discernment, interaction with people who will help them
sharpen their gifts, the need to be accountable, the need to be affirmed.
St. John Neumann Parish was a pilot participant in the Parish Volunteer
Ministry Program.
Now a greater number of people in our parish have a sense
that it isnt just about going to church. Its about being church.
There is a more active sense of responsibility for the parish and the
world.
Judy Urban, shared ministry coordinator at St. John Neumann said
the parish has been working on shared ministry for seven or eight years.
This year weve finally seen a major breakthrough. We have
experienced a quantum leap in the number of ministry interest forms that have
been returned -- over 700 in the one month since weve started our fall
recruitment campaign. That compares to 730 in the entire previous 12-month
period. This tells me that this piece of the program is now embedded in our
culture. Parishioners now know that this is how we do things. Every fall we
fill out ministry forms.
Urban, who is chairperson of the archdiocesan advisory committee
for the Parish Volunteer Ministry Program, said that the experience of her
parish shows how long the process takes to get deep down into the
church.
And this is not even the most significant aspect of the
plan! Urban said. But its a good beginning. What Jean keeps
saying is, Its not a quick fix. It takes a lot of
perseverance -- changing and perfecting, keeping that vision alive.
Urban said the archdiocesan program had served a
seed-planting function for her parish.
If you believe the handwriting on the wall, the parish of
the future will be more lay-driven, she said. Lay ministers will be
doing the bulk of the ministry. Though this is not why the program was formed,
a by-product of the program is that it makes this transition spiritually based,
manageable and planned.
National Catholic Reporter, October 17,
1997
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